Every policy, every version, one source of truth.
Policies live in SharePoint, email attachments, and someone's laptop. When an auditor asks "prove this was in effect on March 3rd," most teams can't. BastionIQ keeps every document, every version, and every review date in one encrypted, searchable library.
Scattered documents are a compliance risk, not just an inconvenience.
Teams lose track of which policy version is current, miss review dates because nothing prompts them, and can't quickly produce the exact document an auditor is asking about. Rebuilding that trail after the fact costs days — and sometimes it can't be rebuilt at all. BastionIQ replaces the scattered folder structure with a single governed library built for audit, not just storage.
From upload to audit trail
Upload and organise
Bring in existing policies, procedures, and evidence documents into one tenant-isolated library.
Track versions automatically
Every edit is retained as a version. Nothing is overwritten or lost; you can always see what changed and when.
Set review schedules
Assign a review cadence per document. BastionIQ emails the configured recipients before a policy's review date lapses.
Retrieve instantly
Pull the exact version of any document, linked to the plans and assessments that reference it.
What Bastion Vault includes
KMS-encrypted storage
Documents are encrypted at rest and in transit, with quota-tracked, tenant-isolated storage.
Full version history
Every revision retained and reviewable; nothing is silently overwritten.
Scheduled review reminders
Configurable review period per document, with automatic email alerts to chosen recipients before it lapses.
Linked evidence
Documents connect to the plans and assessments that reference them, so a version change flags anything built on the old version.
Audit-ready retrieval
Produce the exact document version relevant to a given plan or assessment in seconds.
ready
Always audit-ready — not just when you remember to check.
A missed review date or a missing policy version during an audit isn't just an inconvenience — it can mean a failed certification, a lost contract, or a regulatory finding. BastionIQ Vault ensures every document is current, every review is tracked, and every version is retrievable in seconds.
Your audit trail starts today.
Bastion Vault is included in every paid plan — no add-on required.